Procurement & Strategic Sourcing
Contact Us
UCLA Health Procurement and Strategic Sourcing Department
Phone: 310-794-3620
Fax: 310-794-3621
Mailing Address
10920 Wilshire Boulevard, Suite 750
Los Angeles, CA 90024-6546
UCLA Mail Code: 171146
Office Hours
Monday – Friday, 7 am to 5 pm
Procurement & Strategic Sourcing’s mission is to provide services that add value and improvement in support of patient care for UCLA Health.
We strive to become an acknowledged leader among service providers, recognized for innovative, high quality and cost-effective approaches to meeting and exceeding our customers' expectations. The Procurement & Strategic Sourcing Department takes pride in applying our core values:
- Seeking, establishing, and maintaining supplier relationships that foster the premise of best quality at the lowest total cost
- Improving processes to facilitate ease of procurement
- Identifying ways to improve the supply chain to maintain the lowest overall operational costs while still providing excellent patient care
- Understanding and responding to our customers' business needs and challenges
- Remaining open, competitive, and fair in our business practices
- Retaining the integrity and confidentiality of the information we utilize in compliance with applicable law and accreditation requirements
- Developing and fostering a dynamic, proactive, and committed relationship with all activities with which we are associated
- Continuously supporting the six pillars that are the hallmark of our commitment to caring: people, service, quality, finance, growth and innovation
UCLA Health and Procurement & Strategic Sourcing strive to lower costs and increase operational efficiency in healthcare supply chain. To accomplish this mission, Procurement & Strategic Sourcing partners with Global Healthcare Exchange (GHX), the industry leader in supply chain automation and neutral electronic trading exchanges.
Through this collaboration, UCLA Health has earned GHX’s Best 50 2021 Award for Supply Chain Excellence. To qualify for this award, Procurement & Strategic Sourcing has processed more than 10,000 purchase order lines annually and ranks in the top 50 among 4,100 hospitals in the United States and Canada in price/product SKU/item UOM accuracy. This distinction represents UCLA Health’s commitment to clinical efficacy and improving patient care.
Information for vendors
Existing vendors
For existing vendors (already in our Lawson vendor master), sales representatives and account managers may contact their UCLA departmental leads directly to introduce new products. Please note that vendors should always schedule appointments and provide advanced notice with departments, prior to arriving at the respective UCLA Health facility. Failure to comply with this may result in the vendor representatives being asked to leave UCLA Health premises and revocation of vendor credentialing.
New vendors
For new vendors proposing to do business with UCLA Health, please contact Procurement & Strategic Sourcing. The appropriate Strategic Sourcing Coordinator will review the products and/or services and contact the respective departments regarding potential next steps.
If initially approved per above, please note that the below documents are required to add the new vendor into the UCLA Health ERP system, Lawson EMPAC.
- UCLA Health New Vendor Add Request
New vendor add requests must be driven and submitted by UCLA Health departments. Vendors do not have access and are not authorized to complete the submission form. - UCLA Health's insurance requirements
- UCLA Health Vendor Business Information Form
- W-9 Tax Form (most recent copy)
Note that for many commodity-type items, we use our Group Purchasing Organization (GPO), Novation/Vizient, to source our contracts. Those vendors are typically added into our system.
All vendors must abide by the University of California Health Terms & Conditions.
Bidding on jobs
Submit a bid
Bid documents are available from the UCLA Health Procurement & Strategic Sourcing Department at this address:
10920 Wilshire Boulevard, Suite 750
Los Angeles, CA 90024-6546
UCLA Mail Code: 171146
Bids must be submitted in a sealed envelope (fax and email submissions will not be accepted, unless specified otherwise). Bids must be received by the Procurement & Strategic Sourcing Department on or before the specified bid closing date and time.
Email the UCLA Health Contact to register, or receive more information/notices regarding a particular RFQ, RFP or RFI. Indicate the title or number of the solicitation, and provide your name, company name, mailing address, phone, fax and email address.
Bidders interested in participating in any UCLA campus bids should contact Campus Purchasing at 310- 794-0197 or visit their website.
IntelliCentrics/Reptrax (Vendor Credentialing)
Proper vendor credentialing helps UCLA Health ensure a safe patient and work environment and provides the necessary controls in our mission to deliver leading-edge patient care, research and education. Vendors and their representatives must understand and uphold the UCLA Health vendor policy and standards for clinical and business practices.
All vendor representatives entering any of the UCLA Health facilities must:
- Register with IntelliCentrics (formerly Reptrax)
- Complete all credentialing requirements
- Comply with the listed expectations per the Office of Compliance Services letter.
To access any of the UCLA Health facilities, vendor representatives are required to maintain up-to-date credentials in IntelliCentrics. Failure to maintain appropriate credentials may result in revocation of access to UCLA Health. While visiting any UCLA Health facility, vendor representatives must wear the IntelliCentrics issued badge and the badge should be clearly visible to all staff and other visitors.
Please Note: Effective immediately, UCLA Health requires all vendors involved in direct patient care support roles to provide proof of all vaccinations including COVID-19 and influenza. Learn more.
As outlined in the IntelliCentrics communication, UCLA Health will not accept exemption requests for the vaccinations. Please work with your provider and/or company to schedule your vaccinations appropriately. If you cannot get vaccinated, please provide a vendor representative replacement.
If you have questions related to new vendor requirements and guidelines, please contact the UCLA Health Office of Compliance Services:
Office of Compliance Services
Phone: 310-794-6763 | Fax: 310-794-2856
924 Westwood Blvd., Suite 520
Los Angeles, CA 90024
Email: [email protected]
https://www.uclahealth.org/compliance/
To log in to the UCLA’s IntelliCentrics vendor credentialing portal, please click on the link below and select the appropriate UCLA Health facility.
Request for a Proposal
The University of California procurement policies and the California Public Contract Code (Section 10507, et seq.) requires that all purchases for goods and/or services involving an expenditure of more than $100,000 be competitively bid and awarded to the lowest responsible bidder meeting specifications. The lowest responsible bidder is determined on the basis of one of two methods: 1) cost alone or 2) on a best value basis.
The requirement for competitive bidding shall not apply when it is determined by Procurement that a product or service is unique, proprietary, or match existing. In this event, a Source Selection and Price Reasonableness Justification Form should be completed and submitted to Procurement for approval.
If you have a purchase transaction that requires a competitive bid, please contact:
Don Parks
Director, Procurement and Strategic Sourcing
310-794-0113
Payments and invoices
Submission of an invoice is necessary for Accounts Payable to process payment to a vendor. Not sure what to include on the invoice? Find out.
Submit an invoice electronically via email to [email protected].
If you have questions or concerns regarding payment, contact:
UCLA Health Accounts Payable
10920 Wilshire Blvd, Suite 1700
Los Angeles, CA 90024-6541
Small Business First program
The University of California, and UCLA Health, are committed to the small and diverse business community by providing contracting and procurement opportunities with certified Small Businesses (SBs), Microbusinesses (MBs), and Disabled Veteran Business Enterprises (DVBEs) by using a streamlined quotation process. The quotation-to-award process is designed to make the procurement process easier to encourage participation.
Wherever practicable, the Small Business First program calls for solicitations for the procurement of goods and/or services valued between $10,000 to $250,000 to be awarded to a certified SB/MB/DVBE (with some waivers and exemptions allowed).
Sexual Harassment and Sexual Violence Policy
The University of California, Los Angeles (UCLA) is committed to maintaining a community dedicated to the advancement, application and transmission of knowledge and creative endeavors through academic excellence, where all people who participate in University programs and activities can work and learn together in an atmosphere free of harassment, exploitation, or intimidation.
The Sexual Harassment and Sexual Violence Policy applies to all suppliers and third parties providing goods or services or participating in any programs and activities at a UCLA location.
The policy both prohibits suppliers and third parties from engaging in sexual harassment and other types of prohibited behavior, and protects them from sexual harassment and other types of prohibited behavior, while they are at UC locations, providing goods or services, or participating in University programs or activities. University takes sexual harassment seriously. If you experience, witness or have concerns about sexual harassment, you may contact the UCLA Title IX Office/Sexual Harassment Prevention.
If you have any questions about the policy, please contact UCLA Title IX Director, Mohammed Cato at [email protected], 310-206-3417.