Head & Neck Surgery

Affiliate Rotations

Affiliate Rotation Guidelines

Before completing any other site steps:

  1. Annual TB Test & E2
  2. Annual Flu Shot
  3. FIT Testing
    • Must be done annually in order to be properly processed at affiliates sites. Reach out to your Program Coordinator if you are unable to attend any of the sessions below.
    • Fit Testing Website
  4. BLS/PALS certification
    • Submit a request for approval to avoid paying a fee. Notify the coordinator you're signing up so they can approve the course. Make sure you have your UID, a contact number and to use your mednet email.
    • Register here: https://www.cpc.mednet.ucla.edu/srrs/direct/

Harbor-UCLA

Harbor-UCLA Medical Center
1000 W. Carson St. 
Torrance, CA 90509


On-site coordinator:
Maryellen Alvarez
Email: [email protected]
Phone: 424-306-4497 

Please review on-boarding steps below: 

It is Mandatory you are cleared & approved prior to your 1st day of rotation.

If you are new to county, please choose NEW from the electronic application found on the link above.  As for all returning residents, please choose REASSIGNMENT when applying.

Please make sure to complete all the steps 2 weeks prior to your rotation.

It is mandatory that you are approved prior to your rotation.

All Residents

  1. Go to the LA County of Department of Health Services Information Sheet and complete the information.  Select "Harbor" and "Maryellen Alvarez".  Once complete, Maryellen and Human Resource will approve your rotation.
    • If you are new to county, please choose NEW from the electronic application found on the link above.
    • As for all returning residents, please choose REASSIGNMENT when applying.
  2. Fill out the following forms and email Elizabeth Vasquez at [email protected] and cc  [email protected]
  3. Employee Health Clearance 
    • Separately email information requested below to Employee Health at [email protected] and cc Maryellen for Health clearance.
      • Annual FIT test required. Offered quarterly at RRUCLA 
      • Complete Preplacement (New) form or Annual (returning) Health form 

New Residents

  1. A county Livescan is only required once for all New residents.  Please complete this two weeks prior to your rotation. 
    • Livescan hours 8 a.m. – 4 p.m.  No appointment is needed. Make sure to bring a valid driver’s license or passport. Human Resource contact number is 424-306-4900
  2. Please email Maryellen and request Orchid Training one month in advance of your rotation

Please make sure to complete ALL the steps 2 weeks prior to your rotation.

Olive View-UCLA

On-site coordinator:
Yvette Pedroza or Lorena Ponce
Email: [email protected] / Loponce@[email protected]
Phone: 747-210-3194
Fax: 747-210-3514
Room 6D124
Hours: Mon - Thur, 6am - 4:30pm

OV Onboarding Guide

OV New Provider Orientation Attestation

OV MAP

OV Computer Access 2017-18

All Residents

  1. Complete all forms and email or fax to Yvette Pedroza
  2. Go to this link and complete the information so that you are active for your upcoming rotation.
    • Click on "New Assignment" 
    • Sponsor Facility: Olive View-UCLA
    • Sponsor Division: Surgery
    • Sponsor: Robert Bennion
  3. Annual FIT test required. 
    • Offered quarterly at RRUCLA
    • or you can make an appointment for a FIT test at Olive View before your rotation start date.
  4. Orchid Training required. Work with Yvette Pedroza to schedule training or let her know that you'ved been trained at Harbor and provide your exact training date.

First Time Residents
Schedule a livescan appointment at Olive View HR once Yvette Pedroza has approved your completed paperwork. 

  • HR Phone: (818) 364-3311

West LA VA

On-site coordinator:
Dwight John
Email: [email protected]
Phone: (310) 478-3711 Ext. 40263

All Residents

Annual TMS Training Required 30 days before rotation start

First Time Residents

  1. VA Livescan required more than 2 weeks before rotation; contact VA coordinator to schedule
  2. You can also schedule online.

Returning Residents

  1. Please check the expiration date on your badge.
  • You are cleared for patient care if your badge is current.
  • If badge has expired, contact VA Coordinator to schedule livescan appointment at least 2 weeks in advance of your rotation or schedule online. 

Children's Hospital Los Angeles

On-site coordinator:
Yajaira Sarmiento
Email: [email protected]
Phone: 323-361-5908
Fax: 323-361-7952

  1. Complete resident trainee packet (Packet)(Webconnect)
    • Send pages 4 & 6 to your UCLA coordinator once your part is complete
    • Send Webconnect form and all other pages to CHLA coordinator
  2. Send CHLA coordinator:
    • Full copy of your immunization records with a current PPD test
    • Copy of your diploma
    • Current CV

Note: You will be required to take a 'KIDS' computer training course ahead of your rotation. Classes usually take place on Mondays from 8am-12:30 and Thursdays from 1-5pm. The CHLA Coordinator will contact you to schedule once your paperwork is turned in.

Santa Monica-UCLA

On-site coordinator:
Michelle Wong
Email: [email protected]
Phone: 424-259-7340
Fax: 424-291-4443

Parking:
All residents are granted badge access to the 1131 16th street parking. Swipe your ID badge and ensure that your UCLA parking hangtag is displayed at all times.

If you encounter any issues related to parking, email [email protected] with the issue, and provide the following.  The Medical Education Team will submit for access to the SM security ofice.

  • UID
  • Prox ID
  • Name
  • Title (resident physician, dept of head & neck surgery)
  • Parking hangtag #.